Forms

Password Safe offers a dynamically adaptable data format. Via forms the entry masks can be adapted easily to the requirements of the company and its workflows. Authorized persons can quickly edit or add new arrays. The capture of data via predefined forms facilitates the daily work of employees and increases efficiency of the labour. Also references and plausibility can easily be added.

Logbook

The logbook protocols most actions within Password Safe. The logbook entries are visible at the related records. The central logbook overview allows you to create easily reports. Various filters helps you simplify your search in huge databases. The excel export can be carried out in a few steps and allows you to filter the entries in a detailed manner.

Lock / Unlock

The „locking“ function offers the possibility to deactivate datasets in order to view and edit them. However the dataset can be unblocked for certain users and groups. So it is possible that the dataset can be used for automatic password entry without the user seeing the password.

Quick access

Via the quick access toolbar you can access data quickly and easily without Password Safe being in the forefront. The quick access toolbar is available in two variations. One variation acts independently from the folders and shows all forms of data at a glance. The second variation offers a larger functional range. Drag&Drop helps in the transfer of data to other software for example browser logins or applications. This function enables you to login easily and quickly.

Document administration

Documents and any files can be saved securely in the database. The application scenario goes from text files to Office documents, license files or certificates. If you edit a document is automatically recognized by Password Safe and can be updated in the database. Furthermore the documents are version controlled, so that you can always access a former status. Documents can be linked with associated passwords and are therefore always available relevant to the topic. Of course the documents are subject to the authorization structure and can only be made accessible for authorized users and groups.

Set up USB stick

Mobility at any time! Just carry your data with you on a usual USB stick and synchronize back realized changes on the way. In doing so the setup is very easy. Via an integrated assistant the USB stick can be set up comfortably.

Bank and TAN administration

Password Safe allows you to easily administrate all your bank accounts and the associated transactions lists. It is also possible to manage the transaction list with iTAN. Comfortable functions help you to work with TANs. The import of a TAN list scanned via OCR is also possible.

Remote Desktop and Terminalservice-Client integration

The native Remote Desktop and Terminalservice-Client integration allows you to connect to other computers with a few clicks. Manage the access to hundreds systems and servers. It is also possible to give those employees access and use without them seeing the password. Password Safe protocol the connection time and automatically sends this information to the accounts department to invoice the customer.

Password generator

The password generator enables to easily create complex and therefore uncrackable passwords. Sophisticated algorithms provide for an absolutely random creation of passwords. Also during the capture of form data the password generator can directly be accessed. Other configurations also offer the provision for the password guidelines of the company and therefore avoid use of passwords which are not safe.

History

The history function makes all changes on datasets traceable. These are immediately apparent in the detail area. If a mistake occurs when making an entry, prior datasets can easily be restored. A comparison of different versions can be completed quickly and therefore provide an optimal overview of all changes.

Advanced Search

Search and find made easy.
Advance Search is an extensive function used for locating datasets in a quick and easy manner. This can be configured individually allowing you to prioritize functionality, so you can save search profiles which can also be called up and adapted quickly. Furthermore, the displayed datasets can be printed out easily as well as exported.

Network and team compatible

From the Professional Edition on the software is network and multiuser compatible. Organize your password database into user groups. Give away privileges on user and group level. Privileges like for example reading, editing or deletion can be given away on folders and almost any datasets. From the Enterprise Edition on you can import existing users and groups via the Active Directory. Due to the different rights of the users everybody can only see the data which is designed for her/him. The release can be configured dataset level. A wide range of network functions, like for example automatic dataset locking, is available.

Active Directory Integration

Via the Active Directory Integration existing users and group structures from a domain can be imported into Password Safe. The import procedure is extremely simple and can be done per Drag and Drop. This allows you to use the users and groups in Password Safe.

In addition the Active Directory makes authentication of the users possible and increases security at login. If new users are added or if there are any changes, they can easily and quickly be synchronized.

Therefore the administration and maintenance of larger structures are simplified and time is saved.

Backup time schedules

Create backup time schedules for an automatic backup of any server database. The backup can also be created during a working process. Days of the weeks and times can be configured as a backup option.

If time schedules are configured at the same time, they will be processed one after the other. The backups are encrypted in RSA.

The backups are created with the public key. Restoring is only possible with the private key file that is saved on a USB stick or another medium which should then be stored in a company safe.

Automatic password entry (SSO)

Data can be entered automatically into other applications, for example Internet Explorer, easily and in a safe way. The capture of browser forms and the entry into Windows applications is quickly and visually configured and can therefore be logically managed. Through individual and adaptable entry masks, required fields can optionally be made available and allocated for automatic entry.
With the use of AddOns Password Safe supports all established browsers, like Firefox, Google Chrome, Opera and Safari. If a new login is identified, it can be saved directly into Password Safe and automatically manage the next login.

Workflow system

The extensive workflow system offers many possibilities to adapt Password Safe to the requirements of the company.

To demonstrate this, an advice dialogue is displayed before printing. Due to the flexible configuration of the action via parameters the message is individually definable. This allows you to show the users the message which supports them best at the right moment.

The action is then assigned to the event titled “Enter user password” and the workflow can be saved. When a password needs to be printed the dialogue first appears and then the user has to enter his or her password. Now the dataset is ready to be printed.

A further example shows how a SMTP mail can be sent by opening a password in a certain folder. In doing so the “Enterprise Server” takes over the sending of the e-mail with the help of the deposited settings in the workflow system via the new task service.

Here the message which should be shown in the e-mail can be individually defined as well. Furthermore the password can be opened directly via the message by means of certain links. In order that the sending of the e-mail only takes effect in a certain folder conditions can be placed to make this possible.

In the current example the action only takes effect in the “Windows Server” folder.
The password can directly be opened with the special link in the e-mail, provided that the user is authorized for it.

HTML-WebViewer

The WebViewer enables the export of your passwords to a safely encrypted HTML file. Put the file on a FTP server or use the free service „Dropbox“ in order to be able to access the current data at any time. Also an automatic export at the program end can be configured.

When the WebViewer is opened it is similar to a native app. Just enter your password and the data will be decrypted. Then you can search for records via the search field. By touching a protected field it will be displayed for 10 seconds.

The WebViewer is compatible with iPhone, iPad, Android and all up-to-date mobile phones with a Webkit browser, as well as all desktop browsers like Internet Explorer, Firefox, Chrome, Safari and Opera.

For example if you have a Webspace or something similar you can also access your data from every PC, regardless if you use Linux, Mac OS or Windows.

Seal

Datasets can be protected from direct access via the seal system. The seal is linked with one or several release templates and offers a hierarchical release structure that can be managed by delegated individuals.

If an authorized person needs access to a sealed dataset, the person can ask for a release. According to the reason given, the person who is authorized for the release knows exactly why access is granted.

The release can only be given or refused by the responsible users or groups. According to the configuration several users and groups can participate in this process. The system can also be configured in a way that a refusal by one user can revoke all other releases and abort the release operation.

The user who has requested the release will be informed about the result of the release operation. When the release is given, the seal can be broken and access to the dataset is possible. Authorized users are informed when the seal is broken and therefore access to the dataset has been granted. It goes without saying that all steps will be recorded in the logbook.